Notarization is the act of guaranteeing each of the parties in a transaction that the document they’re validation is authentic. It’s an effort to prevent fraud and ensure that each signer is genuine.
Each of the parties must sign the document in individual as the notary looks on. Often, a notary will compare the signature on the document with that on the identification card to make sure that the signature is genuine.
Notaries must also determine if any of the parties seem to be under force or seem scared. This vital step benefits to prevent those who would exploit the mentally ill, victims of human trafficking, the elderly, or other vulnerable demographics.
Notaries perform three basic types of notarization:
• Acknowledgements: When somebody sells or otherwise takes ownership of an asset.
• Certified copies: Authorization that a copy of an original document is complete, accurate, and true. For instance, an employer can verify a certificate via a notary’s qualified copy.
• Jurats: Legal process often need documents that deliver critical evidence in a case, such as depositions, interrogatories, and affidavits. Signers must recite an assertion or oath that the information is true, just as if they would in an actual courtroom.
In some states, notaries must document all the specifics for each notarization in an official journal and complete a documentation that states the facts that the notary is verifying. In most states, the notary will attach an official seal of his or her office to serve as proof that the notary’s signature is genuine.